A landowner has land under conservation easement and is ready to conserve more of their nearby property. How best to carry this out? This guide describes three approaches and includes a model document to help implement one of the alternatives.
A landowner has land under conservation easement and is now interested in placing more of their adjacent or nearby land under easement. Once the landowner and easement holder have reached agreement on the objectives to be achieved in conserving the additional land, how should they proceed?
Three approaches are available to achieve the desired result of conserving the additional land:
This guide looks at the three approaches and examines the factors to be considered when choosing the approach best suited to a specific situation: assuring easement enforceability; furthering the conservation objectives for all of the eased property with clear and effective controls; facilitating easement administration; and achieving other goals of landowners and holder.
The amendment approach is best suited when the natural and scenic resources of the additional land are substantially the same as the existing eased property; the conservation objectives are the same; and, as a result, the controls on the future use and development of the eased property provided in the original easement document may be applied to the additional land with little or no tailoring.
Example: Landowners reserved from the original easement a portion of the pasture in case they needed to sell a potential house site. They now find that is no longer necessary and want to give up their rights to subdivide and sell the formerly excluded area.
This example is a good candidate for the amendment approach for the following reasons:
An amendment and restatement in full, rather than the minimal amendment described above, may be advisable if factors, such as the following, are in play:
If the decision is to amend and restate, then consider using the hybrid approach.
The amendment approach requires special care in documentation to avoid problems that may affect easement enforceability. The issues discussed below are avoided when a new grant or the hybrid approach is used to ease the additional land.
Always Include a Granting Provision
Simply substituting a new or supplemental legal description for the one incorporated into the original grant is not adequate. An amendment document does not grant a conservation easement over the additional land unless the document specifically includes a provision conveying a conservation easement from the landowners to the easement holder. For example:
The Owners grant and convey to the Holder an unconditional and perpetual conservation easement over the land described under the caption “Additional Land” in exhibit A attached to and incorporated into this Amendment.
Adequate Public Notice
From the time the original grant was recorded, anyone searching the public record was put on notice of the conservation easement over the original eased property. If the original grant is amended to add land, will a person searching title to the additional land recognize that it too is encumbered by the original easement? The risk of error (and potential for disputes about adequate notice) can be entirely avoided by recording a new grant on the additional land.
If amendment only (and no new grant) is the approach selected, the following suggestions may help ensure that the easement on the additional land is not inadvertently missed during a search of title:
Call attention to the grant of easement on additional land in the title, for example:
Amendment of Grant of Conservation Easement (including Grant of Conservation Easement on Additional Land)
Tax Parcel ID
If the additional land is a separate tax parcel, call attention to it by inserting, after its tax parcel number, a parenthetical such as:
(additional parcel added by this Amendment to existing conservation easement area)
Consider adding to the amendment document a caption in bold lettering; for example,
Notice: This Amendment grants a conservation easement over the land described as “the Additional Land” in this Amendment in addition to the eased property described in the Original Grant identified below.
Recording a new grant to be administered separate from the original grant is a good choice when the additional land is a separate parcel that will likely be transferred into separate ownership. Absent a good reason to keep multiple parcels under a single easement, separate administration avoids the headaches that sometimes arise when neighboring landowners are parties to the same easement.
Example: Landowners own a working farm protected by conservation easement. They plan to acquire a forested parcel in the vicinity of their existing eased property; protect it by donation of a conservation easement; then resell the parcel. The conservation objectives for the new parcel will be to protect the water quality of the creek running through the property and, but for a house site to be identified on the easement plan, conserve the forest for its value as wildlife habitat.
This forested parcel is best suited for protection by a separate grant because the additional land is a separate parcel, non-contiguous to the existing eased parcel, and will be transferred into separate ownership.
But for the likelihood of separate ownership, the other factors discussed below may be achieved either by the separate easement approach or the hybrid approach.
The hybrid approach overcomes several of the potential problems described above:
The first step is to document the grant of conservation easement on the additional land by recording a new grant. The new grant can be brief because its purpose is limited and it is immediately superseded by the amendment and restatement described in Step 2. (A model document incorporating the following components is provided at the end of this guide.)
Provide Information and Convey Easement
First, the new grant will provide basic information to identify the landowners, the easement holder, and the property encumbered by the grant (the additional land). Then the grant must evidence the conveyance of a conservation easement on the additional land from the owners to the holder. See the opening recitals of the Model Grant of Conservation Easement and Declaration of Covenants together with sections 1.01 and 1.02(a)) for sample language. Section 1.02(a) may be modified as follows for the sake of brevity:
By this Grant, the undersigned Owner or Owners, in furtherance of the Conservation Objectives described in the Amended and Restated Grant of Conservation Easement and Declaration of Covenants identified below, grant and convey to Holder an unconditional and perpetual conservation easement upon the Property.
Connect to Original Grant
Next, add a paragraph explaining the intent of the parties to consolidate the easement on the additional land with the easement created by the original grant (reciting recording information for the original grant).
Connect Old and New to Amended and Restated Grant
Last, the new grant will explain that, on the same date as the grant, the landowners and the easement holder have signed an “Amended and Restated Grant of Conservation Easement and Declaration of Covenants” which is intended to be recorded against both the original eased property and the additional land immediately after the recording of the new grant. Such document will consolidate both easements into a single conservation easement governed by the covenants, terms, and provisions contained in the amended and restated grant.
Add closing recital, signatures, and acknowledgments per the Model Grant and attach the legal description of the additional land.
The new grant can be reduced to a bare-bones document because all of its governing terms and conditions are set forth in the amended and restated grant which, for that reason, must be completed, signed, and ready for recording at the same time as the new grant.
Guidance for amending and restating a grant of easement based upon the Model Grant may be found in the Supplemental Provisions for the Model Grant under the topic “Amending and Restating a Grant of Easement.”
Considerations When Consolidating Two Grants
When amending and restating two grant documents and consolidating two easements, some additional considerations must be kept in mind:
Identify both original grant documents and state the intention to consolidate the separately granted conservation easements into a single, unified conservation easement governed by the amended and restated grant. Prepare and attach an updated easement plan and update the conservation objectives to reflect a conservation strategy to protect the eased property as a unified whole. That strategy will be implemented by controls on the various protection areas set forth in the covenants of the amended and restated grant.
Baseline: Existing and Additional
Consolidation of two easements recorded at different times necessitates the adoption of a new timeline to differentiate between what is existing as of the amendment date and what additions are thereafter permitted. The existing baseline documentation report must be supplemented and updated (or perhaps replaced) as does the definition of “existing improvements.”
These and other considerations are explored in greater depth in the guide Amending and Restating Grants of Conservation Easement: Best Practices to Document Changes.
An amendment may be used to add land to an existing conservation easement if its location is closely connected to the already eased property, its resources are substantially the same as the eased property, and complicating factors are minimal.
Otherwise, the choices are a separate easement or, if the parties desire a unified easement governed by a unified plan and easement strategy, then a simple grant of easement on the additional land followed by an amendment and restatement of the two grants consolidating the two easements and their governing terms into one.